Personal Assistant to Chairman in Dubai

Category Administration

Publish Date Wednesday 06-06-2018

Country United Arab Emirates

Gender male

Years Of Experience 3 - 5 Years

Salary Negotiable

A multinational company located in Sheraton is hiring a Personal Assistant to Chairman in Dubai (Male Only)

Job Description:

Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
Sorted emails to coordinate with Founder/Chairman of the Board; take dictation if necessary and respond electronically as per his advice.
Coordinate and/or report all office-related issues to Founder/Chairman of the Board
Delegate task / give instructions to HODs and employees on behalf of the Founder/Chairman of the Board. (via email or verbally)
Responsible for maintaining corporate confidentiality
Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
Receiving/Accommodating Founder’s guests/VIPs and/or visitors at all levels.
Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
Handles and screens incoming calls for the Founder/Chairman of the Board (mobile and land line).
Attend incoming internal calls (Chairman's office).
Attend and respond to queries of HODs and employees (via internal calls or email).
Coordinate HR and Accounts related issues to Founder/Chairman of the Board such as approvals for air tickets and hotel reservations and other relevant office issues.
Handles petty cash fund (Chairman's Office) liquidation and monitor daily balance.
Keeps the Founder’s diary schedule - business and personal meetings i.e. medical, bank meetings, etc.
Take/receive instructions from Founder/Chairman of the Board regarding his personal matters (home, banks, medical and others)
Bring Up File Updating and Follow Up.

Qualifications:

Nationality and gender:Arab nationail,ONLY MALE
Excellent English written and spoken is mandatory
Bachelor in any Engineering discipline: IT, Mechanics, Electronics and other
Must have ILI in Oil & Gaz experience
min 3 years of experience in busy PA role for high management in medium-large organization
Excellent Ms.Office skills: Word, Excel, PPoint, Visio,
Excellent knowledge and skills in additional graphical applications/mobile applicationsAny previous experience in busy coordination role is would be also an advantage.
Person should be ready to take care of all level support matters from serving tea/coffee to his VIP visitors to speaking on his behalf during his travel.
Also personal and corporate matters of Chairman to be taken into consideration and to be executed in organized manner.
Main challenge of this position is ability of candidate to priorities matters correctly and respond pro-actively, remember all matters/remind on time to Chairman. Person should support full time Chairman and release load of small matters in order for chairman to take concentrate on global issues/strategy

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Personal Assistant to Chairman in Dubai