Category
Administration
Publish Date
Sunday 29-04-2018
Country
Egypt
Gender
male
Years Of Experience
3 - 5 Years
Salary
Negotiable
A multinational company located in Sheraton is hiring a Personal Assistant to Chairman (Male Only)
Job Description:
- Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
- Sorted emails to coordinate with Founder/Chairman of the Board; take dictation if necessary and respond electronically as per his advice.
- Coordinate and/or report all office-related issues to Founder/Chairman of the Board
- Delegate task / give instructions to HODs and employees on behalf of the Founder/Chairman of the Board. (via email or verbally)
- Responsible for maintaining corporate confidentiality
- Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
- Receiving/Accommodating Founder’s guests/VIPs and/or visitors at all levels.
- Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
- Handles and screens incoming calls for the Founder/Chairman of the Board (mobile and land line).
- Attend incoming internal calls (Chairman's office).
- Attend and respond to queries of HODs and employees (via internal calls or email).
- Coordinate HR and Accounts related issues to Founder/Chairman of the Board such as approvals for air tickets and hotel reservations and other relevant office issues.
- Handles petty cash fund (Chairman's Office) liquidation and monitor daily balance.
- Keeps the Founder’s diary schedule - business and personal meetings i.e. medical, bank meetings, etc.
- Take/receive instructions from Founder/Chairman of the Board regarding his personal matters (home, banks, medical and others)
- Bring Up File Updating and Follow Up.
- Constant update of data base in order to maintain knowledge of all corporate & personal contacts (all contact information for the Founder/Chairman of the Board - business & personal).
- Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for Founder/Chairman of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
- Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
- Initiates corrective action when required.
- HR related tasks: Job Offer and EC preparation specifically for sensitive and confidential post.
- Receive general task assignment from Business Excellence & Centralized Service Director and execute accordingly.
- Represent Top Management during absence within the delegated capacity.
- Issue corrective actions once identified and approved.
- Issue official correspondence on behalf of the Founder/Chairman of the Board when necessary.
Qualifications:
- Preferably candidate with UAE resident visa if possible
- Nationality and gender preference:Arab nationail,ONLY MALE
- Excellent English written and spoken is mandatory
- Bachelor in any Engineering discipline: IT, Mechanics, Electronics and other
- ILI in Oil & Gaz experiencewould be big advantage imilar industries
- min 3 years of experience in busy PA role for high management in medium-large organization
- Flexible, smart, positive & proactive personality, negotiation skills, ability to work productively under pressure and fast moving environment.
- Excellent Ms.Office skills: Word, Excel, PPoint, Visio,Excellent knowledge and skills in additional graphical applications/mobile applications
- Any previous experience in busy coordination role is would be also an advantage.
- Person should be ready to take care of all level support matters from serving tea/coffee to his VIP visitors to speaking on his behalf during his travel.
- Also personal and corporate matters of Chairman to be taken into consideration and to be executed in organized manner.
- Main challenge of this position is ability of candidate to priorities matters correctly and respond pro-actively, remember all matters/remind on time to Chairman. Person should support full time Chairman and release load of small matters in order for chairman to take concentrate on global issues/strategy
