Job Description:
Secretarial Duties:

• Assist with general office duties as required, especially providing general secretarial cover, answering the telephone, etc.
• Opening and distribution of mails, and faxes to all concerned parties.
• Archive implement and maintain filing, retrieving and archiving system.
• Typing & scanning duties as required.
• Controlling of meeting & training room and facilities.
• Maintaining incoming and outgoing courier system.
• Issuing business cards as required by different departments after being approved by the department head.
• Updating internal extension numbers list, as well as company’s address, phones and faxes.
• Doing translation if required (from Arabic to English and vice versa).

Administration Duties:

• Administration of the Health Scheme, including renewal, adding and deleting members, dealing with complaints, etc....
• Organizing travel and accommodation arrangements, whenever requested by any department
• Issuing and keeping track of transmittal notes, as well as filing them.
• Responsible for Meet and Greet required by any department and liaising with logistics department for the transportation.
• Applying for visas in liaise with other secretaries in the company.
• Administration of the HR meeting held regularly.
• Preparation of the parties held in the company, as well as any other occasion for the companyheld outside the Company’s premises.

Qualifications:

• Gender: Females Only
• Computer Skills: Excellent in Microsoft Office
• Language Proficiency: Excellent in Arabic and English (written and spoken)
• Bachelor Degree: Business Administration/Mass Communication or any relevant major
• Experience Background: Preferably an administration experience background
• Years of Experience: fresh grads up to 3 years.
• Age range: 20-30 years old.

Benefits:

• Transportation [Allowance]
• Medical Insurance